Category Archives: NeatDesk Desktop Document Scanner Review

Going Paperless in a Home Office

Going Paperless in a Home Office

by +Dax Radder



Many people these days are beginning to see that going green and being more environmentally conscious is important. For this reason, responsible people all over the world are making efforts to use less resources, reduce their carbon footprints, and to recycle.


However, one thing that a lot of people still do not seem to realize or think much about is the fact that many of them waste a large amount of paper on a regular basis. This paper ends up getting thrown into landfills or littering the planet for many years to come before it breaks down.


On the other hand, the good news is that there are so many ways to cut down on the use of paper, especially these days when technology has made it easier to go paperless and use less of it. But for those who run a home based business or have their own home office, the truth is that there are a lot of documents and papers that are used on a regular basis. This puts home office owners in a difficult situations when it comes to wanting to recycle and use less paper, but not being sure how to go about doing this.


Well, the simple solution is to purchase a NeatDesk Desktop Document Scanner, which is a small electronic device that hooks up to a computer and imports paper documents, converting them to savable files on any computer that can be referenced and reused in the future. This easily eliminates the need for a lot of printing, especially when it comes to forms and other documents that need to be filled out on a regular basis.


The scanner works similarly to other scanners, but is specifically designed to take up significantly less space and reads the document to organize it into a computer document that can be edited and changed over time, if needed. This is something that an average scanner simply does not have the capability of doing.


The NeatDesk is ideal because it does not take up a lot of space and can be easily stored away when not in use. In addition, the process of hooking it up to any computer is an easy one that takes just a few minutes. With a quick installation of the included drivers on any computer, any home business owner can start scanning their forms and documents in a matter of minutes.


Not only is this is a great way of being able to go paperless in filling out forms and paperwork in the future, but it is also a great way to start storing files electronically. After all, the NeatDesk can scan receipts, existing paperwork or any other kind of paper document right into the computer in a matter of seconds without hassle.





So for any home office owner who is looking for a way to better the environment and maybe even save some money on paper in the process, the good news is that this product is the perfect solution and will pay for itself in no time.


This NeatDesk Desktop Document Scanner is truly a must have for anybody who works from home and deals with a lot of paper on a regular basis, eliminating the need for bulky filing cabinets and the worry of losing paper documents as well.




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NeatDesk Desktop Document Scanner Review


Is the NeatDesk the one you’ve been waiting for?

By +Dax Radder



Is it worth all the hype?


Read the review and find out…









I’m sure most of you have seen the NeatDesk commercial by now. 

The commercial has been airing on ESPN the last few weeks or so and I must say that ESPN’s ad rates must be fairly low for some of those games.  I believe I saw the commercial at least six times during the same game.  Could’ve been more, could’ve been less.

In any event, The Neat Company (formerly known as NeatReceipts) believes that they have winner with their family of products that include the NeatDesk Desktop Document Scanner, the NeatDesk Scanner for Mac and the NeatDesk Mobile Scanner.  For the purposes of this review, I’ll stay with the NeatDesk Desktop Scanner for the PC and separately review the other models in future posts.

Years ago, when I had a flatbed scanner like this one:

old flatbed scanner
“Ye olde flatbed scanner”


I thought nothing of putting one document onto the scanner, closing the lid, fiddling with the scanner’s program to get the right size, choosing grayscale or color, previewing the document, click okay, watch the scanner move, slowly-ever so slowly- up and down, clicking okay after the document was scanned, then finally, opening the lid and removing the document.

Rinse and repeat. For what seemed like a thousand documents.


If that seemed like an ordeal, well, it was.  But, I didn’t know any better.  At the time, that three minute exercise was “time” saving and I was all for it.


But, time marches on. Progress is inevitable. Insert your own axiom here.


Document Scanner Reviews
NeatDesk Desktop ScannerYears ago when I had one of the very first document scanners like this one



Fast forward to 2011 and the Neat Company has rolled out the NeatDesk Desktop Document Scanner to the public with an advertising campaign essentially geared toward the home office user.

And that’s an important point to consider. If you are in the market for a document scanner for your business or for your business and home office, choose the Fujitsu ScanSnap S1500 or S1500M instead.

However, if you are primarily going to use the NeatDesk Desktop Document Scanner at home, then this scanner will be adequate for you.


  • The NeatDesk is a very handsome scanner as scanners go. It will look marvelous in your home office.
  • The removable document feeder, which is specially sized for business cards, receipts and regular-sized paper, is a great feature for the home user.
  • The adf (automatic document feeder) is fast, very fast.  And quiet, very quiet.
  • Rather good on ocr (optical character recognition), especially with receipts. It does struggle with fancy script, such as on business cards.
  • You won’t be taking that old shoebox to the accountant anymore.
  • Organization, organization, organization.


  • A big drawback is the limitations imposed on the scanner by the manufacturer . You’ll need to purchase additional software to experience the full range of the machine.
  • While the adf is very fast, the processing of the data is mind-numbingly slow.  Fix a sandwich and relax.
  • Most users report the proprietary software as “buggy” and “unreliable.”
  • High volume scanning? No, no Nanette!
  • Numerous problems with Windows 7 compatibility.


Bottom Line

The NeatDesk Desktop Document Scanner is a pretty piece of equipment and an extremely fast scanner.  That said,  just be aware that this scanner is basically for the week-end user and not, I repeat not, for the business owner who needs to scan a high volume of pages.




I give the NeatDesk  Scanner 3 out of 5 stars.    ***




Price Comparisons

While I make every effort to keep these price comparisons up-to-date, retailers do change their pricing frequently.  Please use this comparison as a guide only!  ……………………………………..$363.57 (free shipping with no tax)*………………………………….…..$399.99 (plus shipping with no tax)*………………………………………$363.57 (plus shipping plus tax)……………….……………..….$399.99 (free shipping plus tax)

*no tax is dependent upon your state residency.



         Click here to try the NeatDesk now.





NeatDesk and a laptop computer





Scanner Specifications

• Automatic Document Feeder (ADF) Scanner
• Color/Grayscale/B&W CIS
• Simplex, Duplex
• Maximum Resolution: 600 dpi
• Up to 24 PPM Color, Grayscale, B&W (300dpi, A4 size, simplex)
• Up to 24 PPM Grayscale, B&W (300dpi, A4 size, duplex)
• Capacity: 15 business cards + 15 receipts + 15 letter-size documents (with paper input tray) or 50 letter-size documents with tray removed
• Maximum Scan Area: 8.5” x 11” (up to 30” long)
• Scanner Dimensions: 10.8”W x 7.5”D x 7.3”H
• Weight: 4.4 lbs
• AC Power Adapter: Included
• Factory calibrated
• Image Capture support for scanning into imaging applications


For Windows Operating Systems

System Requirements

• Microsoft® Windows® XP , Vista® or Windows 7 (32 and 64-bit)
• Pentium IV 1.3 GHz or later
• 1 GB RAM (2 GB highly recommended)
• 1 GB hard disk space to install
• CD-ROM drive, Available USB port


Software Specifications


• Images can be saved in JPEG, PDF and other popular formats
• Data can be sent to .XLS (Microsoft® Excel®), .RTF (Word), Outlook, .OFX, and .QIF (Quicken®), .TXF (TurboTax®), .IIF (QuickBooks®), .CSV, HTML, and PLAXO
• Reads U.S. and Canadian receipts and business cards




Transform your workspace into a space that works.
At work or at home, NeatDesk de-clutters your workspace, providing a central “inbox” for all your papers—ready to scan when you are.

Store. Organize. Secure.
With NeatDesk, you get a digital filing cabinet that intelligently organizes and secures all your important information.

One hardware-software solution.
Our scanner works seamlessly with NeatWorks, our easy- to-install, intuitive software application to manage all your receipts, business cards, and documents.

All-in-one scanning.
Our removable input tray can scan both sides of up to 10 receipts, 10 business cards, and 10 documents at a time—or even a single, 50-page document.

NeatDesk is powered by NeatWorks 4.0 software suite for scanning receipts, business cards documents and creating tax reports.

Scan in receipts
With NeatDesk you can save digital copies of receipts and records of vendors, dates and totals, create expense reports and manage business and personal expenses. The software also allows users to keep track of expenses for tax time (records accepted by the IRS) and easily export data to Excel®, Quicken®, QuickBooks®, TurboTax®.

Scan in business cards
Organize your Roladex digitally by creating digital images of cards and contact information with NeatDesk. The software captures name, address, company, title, and more, creating your own searchable contact database and allows for export to Outlook and and other contact software.

Scan in documents
NeatDesk also allows you to create searchable PDF files, editing text using copy/paste, and organize and store in a digital filing cabinet within the NeatWorks 4.0 software.

What’s in the box
ADF scanner, USB cable, NeatWorks 4.0 software, scanner calibration and cleaning paper, quick start guide, and power supply.

Compatible with Windows XP & Vista, as well as Windows 7.




         Click here to try the NeatDesk now.






NeatDesk with a hand pushing a button





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