Who Needs a Document Scanner?
By +Dax Radder
Whether you’re a Fortune 500 company, a doctor’s office, a mom and pop store, a work-at-home businessperson or you have a corner office tucked into a recess of your home-you all have one thing in common: an overabundance of paper.
In many ways, too much paper may have significant negative effects on your human, temporal and financial resources.
For example, many doctor’s office’s have tiny waiting rooms and exam rooms yet have an enormous filing room overflowing with charts filled with-you guessed it-paper. And in many ways this is a drain on the doctor’s finances due to the staff who needs to organize it and the space it occupies. That occupied space is not making the doctor any money.
Another example, a purely emotional one for sure, is for the typical person to walk into his/her office, see the piles of paper littering their desk and have the reaction of just wanting to turn around, go home and climb back into bed.
As for the Fortune 500 companies, how much time, money and effort is wasted on physically searching through rows of filing cabinets, making copies of copies of copies and faxing these copies to other workers? According to a recent survey, over 800 United Kingdom managers and directors from a range of industries revealed that their companies waste more than £42.2 million per day in revenues looking for documents. Think of how much is wasted in the United States? The mind boggles at the figures!
So, who needs a document scanner? Practically everyone.
For instance, a director of worldwide marketing for a global company pointed out particular markets where scanning solves many problems. “Paper-intensive industries, such as financial services, insurance, legal, healthcare and government, must contend with enormous volumes of paper in varying sizes, colors and thicknesses. Managing, retrieving and transferring these documents can be difficult, time-consuming and costly.”
Document scanning allows workers to integrate documents directly into their electronic workflows. This lets workers find documents with text searches, restrict access with password protection, share files with other workers via e-mail and clear out all those paper folders that take up so much space in the office.
Now, here’s another reason, customer service. Scanning paper documents into electronic files also makes businesses able to better compete in the market by providing faster access to information, which enhances customer service. That, in turn, increases customer satisfaction.
Just as scanning paper documents make businesses better able to compete, then scanning documents at home-though on a smaller scale-will enable the typical person to also save time, money and space.
How often do people waste a whole weekend in the pursuit of finding that elusive receipt they needed to return an item to a store? How much money can a typical person save by emailing documents that have been scanned as opposed to buying stamps and snail mailing the papers in a large manila envelope, then waiting several days for it to be delivered? How much space can be reclaimed by decluttering your home office?
Document scanners will organize your recipes, home warranties, insurance forms, receipts, bills, mail and convert them into easily searchable PDF documents. No longer will you not have complete control over all of your important documents and no longer will you not have easy and effortless access to all of your paperwork.
Who needs a document scanner? You do!
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