The Benefits of Owning a Portable Document
By +Dax Radder
It can be very advantageous to own a portable document scanner, regardless if it is being used for the home or office. The portable document scanners being sold on today’s market offer a wide variety of benefits.
Unlike their archaic counterparts from the 80′s and 90′s, portable document scanners today are very small and lightweight. Of course, this allows for the device to be rather versatile. For example, the Brother DS-600 Document Scanner weighs a mere pound. Similarly, at less than a foot long, it can easily fit in a laptop bag or purse. Naturally, this makes taking it on business trips or vacations easy. Some portable scanners, like the Fujitsu ScanSnap S1300 Portable Document Scanner, can hold multiple pages at once. This feature allows for use not only on the road, but also in the office. Likewise, the Fujitsu ScanSnap S1300 Portable Document Scanner can utilize either USB or AC power. Features like this make home or office conversion easy. Additionally, scanners like the Fujitsu ScanSnap S1100 Mobile Document Scanner take advantage of universality. Moreover, users gain the benefit of easily using the scanner with either a Mac or PC. Again this can allow for switching use between the home or office a breeze.
Perhaps the greatest benefit that portable document scanners provide, is their ability to make sharing incredibly easy and simple. Once documents are digitalized, users can easily email the documents to anyone they like. Furthermore, users do not have to worry about compatibility issues. The Fujitsu ScanSnap S1300 Portable Document Scanner, for example, can scan a document directly into Word or Excel, as well as, PDF and all major picture formats. Of course, this insures that the receiver of the documents will be able to access it. Similarly, portable scanners allow users to create additional hard-copies of a document by printing any scanned document.
Another benefit of portable document scanners is their ability to help organize documents and pictures making them less cumbersome. After scanning documents users can add titles and create folders relevant to the scans. The Fujitsu ScanSnap S1100 Mobile Document Scanner makes organizing specific documents easier with OCR scanning. OCR is the process of scanning a document and creating either a word or PDF file that is searchable. Moreover, OCR cuts down on the need to flip through countless pages of a document to find a particular word or term. Instead, by simply typing the the term in the PDF, for example, a user can quickly be shown all the instances in which the term is present. Equally, scanners like the Brother DS-600 Document Scanner make the scanning of small items like receipts and exporting them to Excel easy. After data is entered into Excel, a user can easily create things like monthly budgets. Portable document scanners also allow for the duplication and safe keeping of important documents like driver licenses, FOID cards and ID cards. Once scanned, users can save data on a hard-disk or a cloud based service. This in turn gives the user peace of mind that their valuable documents are safe and sound, protected against things like fire and theft.
Portable document scanners also add the benefit of saving time and money. By making a digital copy, there is no use for a paper copy. This not only helps cut down on clutter, but also saves money on paper costs. Both the Fujitsu ScanSnap S1100 Mobile Document Scanner and Brother DS-600 Document Scanner have OCR and direct export to Word or Excel. Of course, this feature helps to cut down on time that would otherwise be spent on manually transferring data.
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